Manchester eScholar Services

Supported by The University of Manchester Library

How do I ... restrict access to my deposited scholarly works?

Step 1: When setting the level of access you must ensure that you are not breaking any previously existing publisher copyright agreement. If you are submitting a journal article then you can use the SHERPA/RoMEO service by clicking 'Check your publishers standard copyright statement using SHERPA/RoMEO' on the 'Attach files' tab of the submission form. This service allows you to search an authoritative listing of publisher's standard copyright agreements.

If you are not submitting a journal article then skip to step 3.

Step 2: You can search the SHERPA/RoMEO service by Journal Title or Publisher Name. By clicking 'Search' all results that satisfy your search criteria will be displayed. Click on the correct journal to see a summary of the journal publisher's standard copyright agreement. A colour code is used to describe the conditions and restrictions publishers have placed on the use and re-use of papers published in their journals.

If the summary is unclear go to the publisher’s website for more information.

Step 3: Once you have decided the level of access you wish to grant your submission (metadata record and any attached file/s) go to the 'Set permissions' tab. On this tab you will be asked whether you wish for your submission to be made 'Hidden' or 'Visible'. If you press the 'Jump to submit' at any point during your submission and bypass this tab then your submission will be set as 'Visible' by default.

If you set the submission as 'Visible' then your submission will be available to view by anybody with access to the World Wide Web. To restrict access to all users except yourself simply select 'Hidden'.